A supplier invoice paid twice, six months ago, and still nobody has spotted it.
Supplier statements checked
For UK wholesalers, distributors & manufacturers
Find the money hiding in your data.
Fixed-price projects from £500. Tell us which one sounds like you, and we'll tell you whether it's worth looking at.
micah@ordecis.com — no data, no access, no commitment to start.
Sound familiar?
Stock you bought last year that nobody has ordered since, sitting there costing you money.
Stock health check
A customer who used to order every month, and quietly stopped — and nobody noticed.
Find the money in your sales
Each one is a fixed-price project below. See all six
How we work
Every project follows the same four rules
Fixed scope, fixed price
Agreed before any work starts. No open-ended billing.
Nothing needed to start
No data, no logins, no installs. A description of the problem is enough for a price.
No new systems
We build around what you already run. Nothing for your team to adopt.
Answered in days, not months
Most fixed-price projects turn around within three working days.
Start here
One-off, £500–£1,000. Most people begin here.
Start with one fixed-price project
The fastest way to find out if we're a fit. Email us about any of these and we'll come back with what it would involve and what it would cost — before anything changes hands.
Find the money in your sales
The problemCustomers drift off, discounts never end and some lines lose money — and nothing in the monthly reports says which.
You get backCustomers who've stopped buying or are buying less, products sold below cost, discounts that never ended, and customers ranked by profit, not revenue.
£500–800
Ask about this →
Stock health check
The problemCash sitting in stock that hasn't moved in a year, while the lines you actually sell run out.
You get backWhat you're about to run out of, what hasn't moved in a year, how much cash is tied up in dead stock, and what to reorder this month.
£500–750
Ask about this →
Supplier statements checked
The problemNobody has time to check supplier statements line by line, so overpayments and missing credits stay missing.
You get backEverything that doesn't match, including duplicate payments and missing credits.
£750–1,000
Ask about this →
Late payer report
The problemYou know some customers always pay late. You don't know which ones, or what it's costing you.
You get backWho always pays late and by how much, how much cash is at risk, and who to chase first.
£500
Ask about this →
Documents into a spreadsheet
The problemOrders, invoices and delivery notes that only exist as PDFs, so nobody can total them up.
You get backA clean spreadsheet with every line extracted.
£500–800
Ask about this →
Duplicate clean-up
The problemThe same product or customer entered three different ways, quietly splitting your numbers.
You get backEvery duplicate and near-duplicate, plus a cleaned version.
£500–750
Ask about this →
Is it worth looking? We can't tell you what's in your numbers before we look. But this is roughly the size of the problem across the industry — and it's why these projects usually pay for themselves.
£17,000
Owed to the average affected UK small business in late payments at any one time — plus about 86 hours a year spent chasing it.
2–10%
Of stock is dead stock at most distributors. Holding it costs 20–30% of its value every year.
0.05–0.5%
Of supplier spend is typically recovered by a first-time accounts-payable audit — on £5m of spend, £2,500–£25,000.
Industry figures, not our results — we have no client results to show you yet. Sources: Small Business Commissioner / DBT late payments research; Phocas dead stock benchmarks; Transparent AP recovery benchmarks.
Not sure which one fits, or whether yours is on the list? Say what's bothering you in an email — we'll point you at the right one, or tell you it isn't worth doing.
Something else? A dashboard that pulls your systems into one page, a look at which quotes you win and lose, the critical spreadsheet only one person understands. Tell us the problem and we'll tell you what it costs.
Email us about it
The step up
Ongoing, and a different order of cost — only worth it if
you're entering orders by hand every day.
When it happens every day
Customer orders entered in minutes, not hours
Orders arrive as emails, PDFs and spreadsheets, every customer using a different layout. Our system reads each one and enters it into the order system you already use — automatically. Your team checks instead of types.
8–12 min → under 1
Per order, including your team's check.
1–4% → near zero
Order lines with typing mistakes.
Same team
Handles more orders without hiring.
£10,000–£18,000 to set up, then £600–£1,200 a month
Email us about thisFreight forwarder? Same approach for arrival notices, invoices and packing lists — entered once, automatically, instead of typed three times, so containers clear before port charges start. Ask us about it
Who you're emailing
You'll be dealing with Micah, directly
Micah
Founder, Ordecis
Before Ordecis, Micah built AI and automation tools inside a large multinational — automating the kind of manual data entry where information arrives by email and document and has to be keyed into a system, putting plain-English tools over company data, and fixing the data quality that everything downstream depends on. Ordecis does that same work at a size that makes sense for a wholesaler or distributor.
Ordecis is small on purpose. The person who reads your email is the person who does the work and answers for it — there's no account manager in between, and nobody is going to hand you to someone junior. If that's a problem for the size of what you need, say so early and we'll tell you straight.
Questions
Do you need access to our systems?
Not to talk to us, and not to get a price. For a one-off project we eventually work
from an ordinary export — but only once you've agreed what we're looking at and
what it costs. Ongoing automation is different: it connects to your
order system, and we'll go through exactly how by email first.
What if you look and don't find anything?
Then that's the answer, and it's worth having — you'll know that particular leak
isn't where your money is going, and you'll have it in writing rather than
assuming. The price is agreed up front either way, so the most this can cost you
is the number you already said yes to. If, once we've talked, we don't think
there's enough there to be worth your money, we'll tell you that before you
commit rather than take the work.
What if our project isn't on the list?
Email us what you've got. If it's messy data, a pile of documents or a spreadsheet
nobody trusts, we'll tell you whether we can help and what it costs before any work starts.
Is the automation software we buy, or you doing our order entry?
Neither. Ordecis hosts and runs the system, connected to your order system. There's
nothing for you to install, and no one here typing your orders — the processing is
automatic. You pay to set it up, then monthly while it runs.
Will it work with our ERP?
It connects to the order system you already have. Tell us which one you use and
we'll confirm by email.
Tell us what's in the pile
Email us the problem. We'll tell you which project fits and what it costs.
micah@ordecis.com